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What you should know about the Settlement Deductions data integration?

  • Ditat will request an updated Chart Of Accounts and Item List from QuickBooks.
  • Ditat TMS does not retrieve Vendors from QuickBooks.
  • Ditat TMS only creates and updates Vendors in QuickBooks.
  • Ditat will check if a Vendor already exists in QuickBooks if it does it will update any new information about The Vendor if it doesn't It will create a new Vendor using the Accounting ID as the Vendor Name.
  • Ditat TMS will check if a Vendor Bill with the same Ref Number already exists if it does - it won't export.
  • If a Vendor Credit already exists in QuickBooks (with the same number) - Ditat TMS will mark it as exported and write a warning in the export report.
  • Ditat TMS only sends certain fields to QuickBooks (see below). Other fields can be changed/added in QuickBooks and will not be affected by export.
  • Ditat will send The transaction number like this ST-65-27.  The ST is for Settlement then the next set of numbers is the Settlement this Vendor Credit is coming from. 

 

Fields exported to QuickBooks

Header Data

  1. Accounting id will be sent with Vendor Credit, this will show up in QuickBooks as Vendor Name. This will allow QuickBooks to pull all of the addresses and related info.
  2. Credit Date.
  3. The Transaction number from Ditat TMS will be sent to the Reference Number field in QuickBooks.
  4. The Settlement Number will be mapped to the Memo field in QuickBooks.

Details Data

  1. Deductions will be entered into QuickBooks as a Vendor Credit.
  2. The description fields will be mapped to the Memo.
  3. Deduction amounts will be mapped to the Amount Owed field in QuickBooks.

 

 

 

 

 


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