|On this page|
Anyone who tries to use Ditat Mobile Dispatch must be set up as either a Driver or Mechanic
To access tab: Dispatch -> Maintain Driver
Click here for information on how to use a data entry window.
Driver Id can be up to 25 characters in length and should be unique within the system. If you enter an Id that already exists in the system, the driver record will be pulled from the system and can be edited. Otherwise, a new driver record will be created.
Select whether the driver's status is Applicant, Driving, On leave or Terminated. If the driver's status is Terminated then you will need to enter the date and reason for termination which is located on the Recruiting tab.
The driver profile is broken into tabs which are located below the id and above the Primary information section. You will need to use the tabs to set all the details for a driver.
Main tab- Primary Info
|Select which of your companies this driver works for. Your companies Primary company will be selected here by default when adding new drivers.|
|Truck||If your driver has a primary Truck select it here.|
|Trailer||If your driver has a primary Trailer select it here.|
Check if the driver is part of a team. If the box is checked the Main driver will become an option. If this box is not selected then the driver will be a solo driver.
Check if this driver is the main driver on the team. This box will only appear if the Team Driver box is checked. If this box is not checked then the driver will be classified as a secondary driver.
Main tab- Experience
|Years/Month||Enter the number of years/months of experience this driver had before starting with your company.|
|Miles||Enter the number of miles of experience this driver had before starting with your company.|
|Flatbed||Check this box if the driver had experience with this type of equipment before starting with your company.|
|Check this box if the driver had experience with this type of equipment before starting with your company.|
|Refrigerated||Check this box if the driver had experience with this type of equipment before starting with your company.|
Main tab- Address/Contact
Enter the Driver's Name.
Enter the Driver's Address.
Enter the Zip to fill in all fields.
The entered email address has to be unique and valid. Ditat TMS has strong email integration and having access to valid email addresses will increase system functionality.
The website must be in a http://www.site.com format.
Enter the Phone number(s) for the Driver.
Main tab- Dispatch preferences
|Driver||Enter any Driver preferences here, this will show on the Truck info card on the Planning and dispatch boards.|
|Carrier||Enter any Carrier preferences here, this will show on the Truck info card on the Planning and dispatch boards. This field is only available if the driver is a Leased Driver.|
Main tab- Additional Contacts and Groups
|Additional contacts||Use the Add button to add additional contacts for this driver. These Additional contacts will be shown on the driver contact report.|
|Groups||Select any Custom Groups that this driver belongs to. Custom groups for drivers can be used for reporting and for filtering on the Dispatch board.|
License Tab - License info
Enter the number of the driver's license.
Select the state of the driver's license from the menu.
Select the class for this driver's license from the menu.
Select whether the license is active or inactive.
License tab - Endorsements
|Double/Triple||Check the box if the driver has this endorsement.|
|Tanker||Check the box if the driver has this endorsement.|
|Hazmat||Check the box if the driver has this endorsement.|
|Hazmat tanker||Check the box if the driver has this endorsement.|
License tab - Restrictions
|E||Check the box if the driver has this restriction.|
|L||Check the box if the driver has this restriction.|
|Z||Check the box if the driver has this restriction.|
|V||Check the box if the driver has this restriction.|
|O||Check the box if the driver has this restriction.|
Recruiting tab - Main
|Hired on||Enter the date this driver was hired, will be filled in with the current date by default.|
|Terminated on||Enter the date the driver was terminated, this field is required when the Drivers' Status is changed to Terminated.|
|Terminated reason||Select the reason the driver was terminated from the list of options, this field is required when the Drivers' Status is changed to Terminated.|
|Termination note||Enter a termination note here.|
|Rehireable||Check this box if this driver is someone you would rehire.|
|Recruited by||Select the user that recruited this driver.|
Recruiting tab - Driving school
|Name||Enter the name of the driving school here.|
|Address||Enter the address of the driving school here.|
|Country/Zip/State/City||Enter the Country/Zip/State/City of the driving school here.|
Enter a contact for this driving school here.
|Phone||Enter the Phone number for the driving school here.|
|Started on||Enter the date this driver started at this driving school.|
|Graduated on||Enter the date this driver graduated from this driving school.|
|Trainer/Trainee||Select if this driver is a Trainer or is a trainee for your company.|
Recruiting tab - Rehire
|Rehired||If this driver has been rehired check this box and move the previous termination information over to this section.|
|Previously hired on||If this driver has been rehired move their previous hired date to this section so you can enter their new hired date.|
|Previously terminated on||If this driver has been rehired move their previous terminated date here.|
|Previous termination reason||If this driver has been rehired move their previous terminated reason here.|
|Previous termination note||If this driver has been rehired move their previous termination note here.|
Recruiting tab - Applicant
|Application submitted on||Enter the date the Applicant submitted the application.|
|Application denied on||If the application was denied enter the date here it was denied.|
|Application note||Enter any application notes here.|
Mobile dispatch/ HOS - Mobile dispatch
Select the user that this driver will use to login to the Mobile App. The driver must be linked to a User that is set to A user group that has mobile dispatch to be able to log in.
Select the device that this driver will use to log in on. This is not needed if drivers will use different devices to log in the field should then be blank.
Select the group of users that will receive check call and trip-related messages from this driver. This is normally either the Dispatchers group or the Team that they are set to report to.
|Mechanics||Select the group of users that will receive Trailer inspections, this field will be required if the Inspect Trailers box is checked.|
|Send Scans to|
Select the group of users that will receive scans that are sent in for this driver.
|General chat||Select the group of users that will receive messages from this driver not related to a trip. This can be set to the same group as the Dispatcher's messages of a larger group of users.|
Display financial data
Check to allow the driver to see the financial data about each Trip. This will only show the Driver Pay amount.
|Show miles||Check this box if you want to show the drivers the mileage that the system has calculated for this trip. If this and the Display financial data boxes are checked the driver will see Pay per mile.|
Allow to log out
Check to give the driver the ability to log out of Ditat Mobile Dispatch. If this box is unchecked, then the problem of the driver accidentally logging out and not remembering the password to log back in will not happen.
Check this box if the driver must complete a trailer inspection after arriving at the Pickup location.
Allow to reset trip data
If this box is checked then the driver will be able to start the check calls at the beginning again, this is mainly there for Demo and testing purposes and should be left unchecked for most drivers.
Mobile dispatch/ HOS - HOS
|Rule set||Select with HOS rule set this driver uses. This field is only required if you integrate with a HOS provider.|
|24 hour reset exception||Check this box if this exception applies to this driver.|
|8 hour break exception||Check this box if this exception applies to this driver.|
|short haul exception||Check this box if this exception applies to this driver.|
|Waiting time exception||Check this box if this exception applies to this driver.|
Accounting/HR - Payments
|Accounting id||This is the Id that will be sent to your accounting system. This by default will be filled in from the Drivers Id using any prefix set in the Rate and Pay options for Driver Accounting system Id prefix and the Drivers Id removing any spaces or special characters.|
|Driver type||Select if this is a Company or Leased Driver. If the driver is a leased driver then you must select a Lessor in the next field.|
|Lessor||Select the Carrier this driver works for here. This field is required if the Driver is a Leased driver and will be unavailable if the driver is a company driver.|
|Pay Type||Select how you pay this driver. If a driver is a Settlement driver once you Post a settlement in Ditat we will add to the log to transfer to your accounting software. If Payroll is selected one you post the settlement Ditat will not transfer that settlement to your accounting software.|
|Pay Company||Select which of your Companies this driver is paid from.|
|Email Settlement||If this box is Checked the system will email settlements to this driver. If this box is checked there must be an email address added on the Main tab. If this is a leased driver then the Email Settlement section should be done on the Carrier Level since there are not any settlements to the driver directly.|
|Direct deposit bank||Enter Direct deposit bank information here. This is strictly for your records and will not be used by the system.|
|Direct deposit routing #||Enter Direct deposit bank information here. This is strictly for your records and will not be used by the system.|
|Direct deposit account Factoring company driver||Enter Direct deposit bank information here. This is strictly for your records and will not be used by the system.|
|Loaded pay plan||Select the Loaded miles Pay Plan to use for this driver. If the driver uses a Percentage based pay plan you will enter that in this field.|
|Empty pay plan||Select the Empty miles Pay Plan to use for this driver. If the driver uses a Percentage based pay plan you will enter that in the Loaded pay plan section and this section should be left blank.|
|Gate keypad #||If you have a Gate the requires a keypad to enter you can keep that number here.|
|SSN||Enter the SSN for this driver here. This field is not visible to users that do not have access to see Sensitive information.|
|Birthdate||Enter the driver's Birthdate here.|
|Fuel card #||Enter the driver's Fuel Card number here. If you integrate with a Fuel Card Provider we will compare this field to the transactions that get imported daily, this needs to be the entire fuel card number that the Fuel Card Provider uses.|
|Married||Check this box if the driver is Married.|
|Sex||Select the sex for this driver.|
Accounting/HR - Reference checks
|Reference checks||You can add Reference checks by clicking on the Add button. You can then add details about the reference check.|
|Safety events||You can add Safety events by clicking Add. Once you add an event you can select the type, when it occurred and notes about the event.|
Expirations - Insurance
|Insurance||Insurance policies can be added by clicking on the Add button then you can enter the Policy information.|
Expirations - Expirations
|Expirations||Add all driver expirations here. To add new expirations click Add and then select type to add and enter dates and any notes needed.|
If you need additional Expiration types added to the list please email email@example.com and we can get additional types added for you to choose from.