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Anyone who tries to use Ditat Mobile Dispatch must be set up as either a Driver or Mechanic

To access tab: Dispatch -> Maintain Driver


Click here for information on how to use a data entry window.

 

Field

Description

Driver Id

Driver Id can be up to 25 characters in length and should be unique within the system. If you enter an Id that already exists in the system, the driver record will be pulled from the system and can be edited. Otherwise, a new driver record will be created.

Status

Select whether the driver's status is Applicant, Driving, On leave or Terminated. If the driver's status is Terminated then you will need to enter the date and reason for termination which is located on the Recruiting tab.

 

The driver profile is broken into tabs which are located below the id and above the Primary information section.  You will need to use the tabs to set all the details for a driver.

Main tab- Primary Info

Field

Description

Company

Select which of your companies this driver works for. Your companies Primary company will be selected here by default when adding new drivers.
TruckIf your driver has a primary Truck select it here.
TrailerIf your driver has a primary Trailer select it here.

Team Driver

Check if the driver is part of a team. If the box is checked the Main driver will become an option. If this box is not selected then the driver will be a solo driver.

Main Driver

Check if this driver is the main driver on the team. This box will only appear if the Team Driver box is checked. If this box is not checked then the driver will be classified as a secondary driver.

Main tab- Experience

Field

Description

Years/MonthEnter the number of years/months of experience this driver had before starting with your company.
MilesEnter the number of miles of experience this driver had before starting with your company.
FlatbedCheck this box if the driver had experience with this type of equipment before starting with your company.

Van

Check this box if the driver had experience with this type of equipment before starting with your company.
RefrigeratedCheck this box if the driver had experience with this type of equipment before starting with your company.
Drop deckCheck this box if the driver had experience with this type of equipment before starting with your company.
TowawayCheck this box if the driver had experience with this type of equipment before starting with your company.
PassengerCheck this box if the driver had experience with this type of equipment before starting with your company.

 

Main tab- Address/Contact

 

Field

Description

Contact (First/Middle/Last)

Enter the Driver's Name.

Address

Enter the Driver's Address.

Country/Zip/State/City

Enter the Zip to fill in all fields.

Email address

The entered email address has to be unique and valid. Ditat TMS has strong email integration and having access to valid email addresses will increase system functionality.

Website

The website must be in a http://www.site.com format.

Phone 1

Enter the Phone number(s) for the Driver.


Main tab- Dispatch preferences

 

Field

Description

DriverEnter any Driver preferences here, this will show on the Truck info card on the Planning and dispatch boards.
CarrierEnter any Carrier preferences here, this will show on the Truck info card on the Planning and dispatch boards. This field is only available if the driver is a Leased Driver.

Main tab- Additional Contacts and Groups

Field

Description

Additional contactsUse the Add button to add additional contacts for this driver. These Additional contacts will be shown on the driver contact report.
GroupsSelect any Custom Groups that this driver belongs to. Custom groups for drivers can be used for reporting and for filtering on the Dispatch board.


License Tab - License info

Field

Description

License #

Enter the number of the driver's license.

State

Select the state of the driver's license from the menu.

Class

Select the class for this driver's license from the menu.

Status

Select whether the license is active or inactive.

License tab - Endorsements

Field

Description

Double/TripleCheck the box if the driver has this endorsement.
TankerCheck the box if the driver has this endorsement.
HazmatCheck the box if the driver has this endorsement.
Hazmat tankerCheck the box if the driver has this endorsement.

License tab - Restrictions

 

Field

Description

ECheck the box if the driver has this restriction.
LCheck the box if the driver has this restriction.
ZCheck the box if the driver has this restriction.
VCheck the box if the driver has this restriction.
OCheck the box if the driver has this restriction.

 

Recruiting tab - Main

Field

Description

Hired onEnter the date this driver was hired, will be filled in with the current date by default.
Terminated onEnter the date the driver was terminated, this field is required when the Drivers' Status is changed to Terminated.
Terminated reasonSelect the reason the driver was terminated from the list of options, this field is required when the Drivers' Status is changed to Terminated.
Termination noteEnter a termination note here.
RehireableCheck this box if this driver is someone you would rehire.
Recruited bySelect the user that recruited this driver.

Recruiting tab - Driving school

Field

Description

NameEnter the name of the driving school here.
AddressEnter the address of the driving school here.
Country/Zip/State/CityEnter the Country/Zip/State/City of the driving school here.
Contact(First/Middle/Last)

Enter a contact for this driving school here.

PhoneEnter the Phone number for the driving school here.
Started onEnter the date this driver started at this driving school.
Graduated onEnter the date this driver graduated from this driving school.
Trainer/TraineeSelect if this driver is a Trainer or is a trainee for your company.

Recruiting tab - Rehire

 

Field

Description

RehiredIf this driver has been rehired check this box and move the previous termination information over to this section.
Previously hired onIf this driver has been rehired move their previous hired date to this section so you can enter their new hired date.
Previously terminated onIf this driver has been rehired move their previous terminated date here.
Previous termination reasonIf this driver has been rehired move their previous terminated reason here.
Previous termination noteIf this driver has been rehired move their previous termination note here.

 

Recruiting tab - Applicant

Field

Description

Application submitted onEnter the date the Applicant submitted the application.
Application denied onIf the application was denied enter the date here it was denied.
Application noteEnter any application notes here.

Mobile dispatch/ HOS  - Mobile dispatch

Field

Description

Login

Select the user that this driver will use to login to the Mobile App. The driver must be linked to a User that is set to A user group that has mobile dispatch to be able to log in.

Device

Select the device that this driver will use to log in on. This is not needed if drivers will use different devices to log in the field should then be blank.

Dispatchers

Select the group of users that will receive check call and trip-related messages from this driver. This is normally either the Dispatchers group or the Team that they are set to report to.

MechanicsSelect the group of users that will receive Trailer inspections, this field will be required if the Inspect Trailers box is checked.
Send Scans to

Select the group of users that will receive scans that are sent in for this driver.

General chatSelect the group of users that will receive messages from this driver not related to a trip. This can be set to the same group as the Dispatcher's messages of a larger group of users.

Display financial data

Check to allow the driver to see the financial data about each Trip. This will only show the Driver Pay amount.

Show milesCheck this box if you want to show the drivers the mileage that the system has calculated for this trip. If this and the Display financial data boxes are checked the driver will see Pay per mile.

Allow to log out

Check to give the driver the ability to log out of Ditat Mobile Dispatch. If this box is unchecked, then the problem of the driver accidentally logging out and not remembering the password to log back in will not happen.

Inspect trailers

Check this box if the driver must complete a trailer inspection after arriving at the Pickup location.

Allow to reset trip data

If this box is checked then the driver will be able to start the check calls at the beginning again, this is mainly there for Demo and testing purposes and should be left unchecked for most drivers.

Mobile dispatch/ HOS  - HOS

Field

Description

Rule setSelect with HOS rule set this driver uses. This field is only required if you integrate with a HOS provider.
24 hour reset exceptionCheck this box if this exception applies to this driver.
8 hour break exceptionCheck this box if this exception applies to this driver.
short haul exceptionCheck this box if this exception applies to this driver.
Waiting time exceptionCheck this box if this exception applies to this driver.

Accounting/HR - Payments

Field

Description

Accounting idThis is the Id that will be sent to your accounting system. This by default will be filled in from the Drivers Id using any prefix set in the Rate and Pay options for Driver Accounting system Id prefix and the Drivers Id removing any spaces or special characters.
Driver typeSelect if this is a Company or Leased Driver. If the driver is a leased driver then you must select a Lessor in the next field.
LessorSelect the Carrier this driver works for here. This field is required if the Driver is a Leased driver and will be unavailable if the driver is a company driver.
Pay TypeSelect how you pay this driver. If a driver is a Settlement driver once you Post a settlement in Ditat we will add to the log to transfer to your accounting software. If Payroll is selected one you post the settlement Ditat will not transfer that settlement to your accounting software.
Pay CompanySelect which of your Companies this driver is paid from.
Email SettlementIf this box is Checked the system will email settlements to this driver. If this box is checked there must be an email address added on the Main tab. If this is a leased driver then the Email Settlement section should be done on the Carrier Level since there are not any settlements to the driver directly.
Direct deposit bankEnter Direct deposit bank information here. This is strictly for your records and will not be used by the system.
Direct deposit routing #Enter Direct deposit bank information here. This is strictly for your records and will not be used by the system.
Direct deposit account Factoring company driverEnter Direct deposit bank information here. This is strictly for your records and will not be used by the system.
Loaded pay planSelect the Loaded miles Pay Plan to use for this driver. If the driver uses a Percentage based pay plan you will enter that in this field.
Empty pay planSelect the Empty miles Pay Plan to use for this driver. If the driver uses a Percentage based pay plan you will enter that in the Loaded pay plan section and this section should be left blank.
Gate keypad #If you have a Gate the requires a keypad to enter you can keep that number here.
SSNEnter the SSN for this driver here. This field is not visible to users that do not have access to see Sensitive information.
BirthdateEnter the driver's Birthdate here.
Fuel card #Enter the driver's Fuel Card number here. If you integrate with a Fuel Card Provider we will compare this field to the transactions that get imported daily, this needs to be the entire fuel card number that the Fuel Card Provider uses.
MarriedCheck this box if the driver is Married.
SexSelect the sex for this driver.

Accounting/HR - Reference checks

Field

Description

Reference checksYou can add Reference checks by clicking on the Add button. You can then add details about the reference check.

 

Saftey

Field

Description

Safety eventsYou can add Safety events by clicking Add. Once you add an event you can select the type, when it occurred and notes about the event.

 

Expirations - Insurance

Field

Description

InsuranceInsurance policies can be added by clicking on the Add button then you can enter the Policy information.

 

Expirations - Expirations

 

 

Field

Description

ExpirationsAdd all driver expirations here. To add new expirations click Add and then select type to add and enter dates and any notes needed.

Expiration Types

If you need additional Expiration types added to the list please email support@ditat.com and we can get additional types added for you to choose from.

 

 

 

 

 






 

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